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Aaahhh the famous employee manual! The one that was written with such enthusiasm and passion. The one filled with promises and catchy management policies.

Can you visualise it? Well… I have the regret to announce… that it has left us.

We can see that the traditional guide isn’t doing great. Although it is still useful, the style hasn’t aged very well.

Before going any further, I would like to take a moment to show you how and why an employee manual is still relevant in 2022.

 

Why is it still relevant?

The employee manual is a document and communication tool still very important today. Whether you hire 5-10-15 or 300 employees, this tool is your reference booklet for all your internal collaborators.

1. Welcoming and onboarding for new employees: the employee manual is a great tool to welcome and guide the new employees and for the days/weeks to come.
2. A reference for the employees and collaborators: it allows your collaborators to get an overview of how your organization works. For example, different HR policies (vacation, pay, remote work, harassment, etc.). It is also in this document that the company states its management practices and establishes the rules of conduct and expected standards for its employees.
3. Employer brand: The employee manual is often one of the first official documents consulted by a new employee. We find all the information on the culture of your company; mission, vision, values.

 

A tool from another era

As we’ve seen earlier, the employee manual is still very relevant in 2022. However, it has aged badly:

• The format is inadequate: the format is poorly adapted and no longer answers the needs and consumption habits of new generation workers where access to information and immediacy are valued.

• Too much time spent searching for information: the information must be concise and easy to access. It must be available, accessible and updated as soon as your collaborators need it.

• No longer meets the needs of the new generation of workers on the market: for the younger generation, it is essential that the offered tools are fast, efficient and easy to use, or they might lose interest.

As we can see, the content of the employee manual is important.

The real issue is its accessibility and format.

This is why the idea of a mobile version becomes very interesting for a company like yours, which hires professionals in the insurance industry.

 

The 5 advantages of the mobile employee manual

1. It is simple, dynamic and always up to date!

Simple and clear rules are always easier to understand.

No more doodles and endless layouts! Your documents remain pretty, clean and easy to access.

And since all the information is in the same place, there are less chances that, like its ancestor, it accumulates dust or that you have an old version in hand. Actually, it’s impossible!

 

2. It is interactive

No more lost information with all the received and sent emails!

In just one click, your employees will have access to all the company’s information.

On your end, you can easily:

• Share with the employees relevant information on the company by including text, images, videos and external links.

• Plan your important events like the Christmas Party, your next quarterly meeting or the traditional Management’s BBQ.

• Celebrate your employee’s birthdays.

Imagine if in just a few seconds, you were able to announce to all your teams the imminent arrival of a new employee within your organization.

Wouldn’t that be awesome?

 

3. It is more accessible

Whether from a computer, a cellphone or a tablet, the Mobile Employee Guide is easily accessible and can be accessed anytime.

Your teams are relocated? No problem!

It is not necessary to have a single email provided by the company or to go through a VPN.  

 

4. It is mobile (obviously)

Yes! Even computers are starting to lose popularity outside the business world. Who to blame? The smart phone. Small and versatile, it can be carried around everywhere and always at your fingertips.  

This new means of communication allows us to transmit the right information, to the right person and at the right time.

 

5. It is environmentally friendly

It’s undeniable: the virtual is much more eco-friendly than the paper version.

 

CONCLUSION

Often forgotten, the employee manual plays an essential role for your employees.

By switching to virtual mode, not only will you ensure that they can easily consult your company’s guidelines and regulations, but also facilitate internal communication.

You’re curious and want to take the digital shift?

Let’s talk about it!